Privacy and data protection notice for applicants to report a missing person

Privacy and data protection notice for applicants to report a missing person

We, in the Caesar Families Association, are committed to protecting the privacy of individuals who communicate with us to report missing persons. We respect their rights regarding personal data in accordance with the European Union guidelines for the protection of public data. This policy aims to clarify how we collect, use, and protect this information under the General Data Protection Regulation (GDPR) and other relevant legislations.

Date Of Publication:: 2023

1-Data Controller and Contact Details:

Data Controller: Documentation Team at Caesar Families Association

Headquarters Address: Falkentaler Steig 47, 13467 Berlin

Email: [email protected]


2-Personal Data:

Caesar Families Association obtains and processes the following categories of personal data related to the reporting of missing persons, respecting the privacy of both the reporter and the missing person. This includes:

Personal Information: Name, mother’s name, gender, date of birth, and residence.

Contact Information: Phone number, email, and, if available, the personal Facebook profile link.

Missing Person Information: Name, date of birth, personal photo, and details of the disappearance.

Degree of Relationship to the Missing Person: Relationship of the reporter to the missing person (parent, sibling, friend, etc.).

3-Purpose of Data Collection:

The processing of data reported on missing persons serves the following purposes:

Facilitating the reporting of missing persons.

Communicating with reporters and providing support.

Verifying the relationship to the missing person and obtaining information and photos for the search within Caesar’s database.

4-Data Security:

We implement strong security measures to ensure the protection of personal information from unauthorized access or unlawful use. We do not share it with external parties without informed consent from the concerned individual.

5-Data Storage Location:

We store the personal information we collect on Google Drive servers, a service provided by Google LLC. All data is ensured to be stored and processed according to GDPR data protection standards.

6-Transfer of Data Outside the European Union:

We transfer your personal data to recipients in third countries outside the European Union or the European Economic Area that do not currently ensure an adequate level of protection, particularly in the case of using Google Drive as a data storage service. We rely on suitable mechanisms to ensure data protection.

You can obtain details of the guarantees by contacting us using the contact details provided in Section 1.

7-Data Retention Period:

We retain data for an unlimited period to monitor the reported case and provide necessary support to the reporter. Individuals who have provided data can request its deletion at any time.

8-Your Rights:

Individuals have the following rights:

Right of Access: The right to obtain a copy of processed personal data and know how it is used.

Right to Rectification: The right to correct or update inaccurate or incomplete personal data.

Right to Erasure: The right to request the deletion of personal data after achieving the relevant purposes.

Right to Object: The right to object to the processing of personal data in certain circumstances.

Right to Data Portability: The right to receive personal data in a suitable format for transfer to another entity.

Right to Lodge a Complaint: The right to lodge a complaint with relevant supervisory authorities in case of data rights violation.

Individual Complaints:

Individuals can file a complaint if they are dissatisfied with the processing of their data by contacting us via email at [email protected].

9-Contact Us:

If you have any questions or inquiries regarding data protection policy, you can contact us via email at [email protected].

Publication Date: 2023